Next, have a Contact list for your team or teams. Include the full name, cell phone and email for each student. You can also add the name, phone and email address of a parent. Put your contact list in a page protector.
Also, keep any forms or documents that your school uses. I keep a list of all administrators and contact info. There is a gym schedule of what teams schedule the gym and when. Include a contact list for other coaches. In addition, the game schedules for the other sports teams on campus.
You should have a tab section will blank copies of all of the paperwork that the students get. Keep it in order and as you hand out papers, add one to this section. You can write the date that you handed it out on the bottom.
Have a tab for each team. In my case, I have a tab for the JV and one for Varsity. Include copies of all the paperwork that was signed. It is organizd by student and in alphabetical order. My binder includes, permission slips, fees list, cheerleader information sheet, team rules, spirit pack order form, any doctor’s notes and parent communications.
Make sure that you have a tab for individual accounting. Depending on your records this should include a ledger of any fees paid, the dues required by each student and any money raised from fundraising.
At the back of your binder keep any discipline forms and injury report forms so they are ready when needed.